Regional payroll supplier selection

Écrit par remi champeix
 

Client: FMCG with 100 000 + Employees worldwide spread across 110 + locations

Duration: 6 months

Mandate: Run a regional tender to select Best-fit suppliers based on client’s bespoke requirements

deliverables:

  • pre- RFP calibration

    • Assess Client organisational maturity / readiness: Company culture and values, organisational maturity, Leadership culture, Outsourcing and Vendor management maturity, risk appetite, process management maturity, level of standardization…

    • Review client Case for change drivers to identify critical, must have requirements

    • Understand Client IT and HCM roadmap, constraints

    • Clarify current as well as target solution landscape (Modules and integrations such as time and attendance, clock in-clockout benefits, global reporting…)

    • Derive a best fit vendor profile and delivery model (direct servicing vs In-country partners, In house versus Managed services versus Full BPO…)

  • RFP requirements set-up leveraging THEPAROLLBOARD benchmarks and best practices

    • Build Global corporate requirements based on client policies and THEPAYROLLBOARD benchmarks : procurement (company profiles, generic T&Cs, SLAs), legal (mandatory provisions) IT and Security requirements, Internal Controls

    • List out the detailed country to country Payroll Services scope (core paroll services e.g. gross to net fil, legal statutory reporting, general ledger file, bankfile, statutory payment files preparation…) + geospecific requirements (lodging, Business reports etc…)

    • prepare pass/fail criterion based on and expanded from client-specifed MUST HAVE items (ex: SOC report on offer, Maximum Yearly fee, acceptance for key legal clauses…)

    • List out General scope of services (Time and attendance module, self service for employees …) and system functionalities expected (ex:retro and future dated records management, Built-in approval workflows for data load through in-take template…

  • Vendors short list preparation and presentation to the Client (based on Pre-RFP calibration)

  • RFP content preparation, floating and management leveraging THEPAYROLLBOARD template

    • Collate competing vendors responses into specific template

    • Align Client on scoring scale, weighting and methodology

    • Organize Vendors demo and reference calls

    • Organize scoring

  • Support exclusive negotiations with main short listed vendor: pricing, contract provisions

Outcomes

  • top selected vendor awarded a 5 years contract

  • obtained a 10 % discount on Running fee versus Original offer

 
remi champeix
Précédent

Global strategy design