Privacy policy

Last updated: May 27, 2026

Welcome to The Payroll Board (“Company”, “we”, “our”, or “us”).

This Privacy Policy explains how we collect, use, and protect personal information when you visit our website or engage our payroll consulting services.

1. Company Information

The Payroll Board Krakow, Poland
NIP 6751828777
Email: thepayrollboard.com@gmail.com

2. What We Do

The Payroll Board provides:

  • payroll consulting

  • payroll operations advisory

  • Payroll compliance guidance

  • payroll system implementation support

  • benchmark consulting

We do not act as a payroll processor, employer of record, or payment intermediary unless explicitly agreed separately in writing.

3. Information We Collect

a) Information You Provide

We may collect:

  • name

  • email address

  • company name

  • phone number

  • billing information

  • information shared during consultations

b) Website and Technical Information

We may automatically collect:

  • IP address

  • browser and device information

  • pages visited

  • cookies and analytics data

c) Business Information

Clients may voluntarily share limited employee or operational information for consulting purposes, such as:

  • payroll workflows

  • organizational structures

  • anonymized payroll scenarios

  • compliance questions

  • Cost details

  • other information pertaining to their current state of Payroll operations for benchmarking purpose

We request that clients avoid sharing unnecessary sensitive personal data whenever possible.

4. How We Use Information

We use information to:

  • provide consulting services

  • communicate with clients

  • manage invoices and contracts

  • improve website performance

  • maintain security

  • comply with legal obligations

We do not sell personal data.

5. Legal Basis for Processing (GDPR)

We process personal data based on:

  • contractual necessity

  • legitimate business interests

  • legal obligations

  • consent where applicable

6. Data Sharing

We may share information with trusted service providers such as:

  • email providers

  • cloud hosting providers

  • accounting software providers

  • analytics providers

  • legal or regulatory authorities where required

All providers are expected to maintain appropriate confidentiality and security standards.

7. International Transfers

If data is transferred outside the European Economic Area (EEA), we use appropriate safeguards such as:

  • Standard Contractual Clauses (SCCs)

  • GDPR-compliant providers

  • adequacy decisions where applicable

8. Data Retention

We retain personal data only for as long as necessary to:

  • provide services

  • maintain business records

  • comply with legal obligations

  • resolve disputes

9. Security

We implement reasonable administrative and technical safeguards designed to protect information from unauthorized access, disclosure, or misuse.

However, no method of transmission or storage is completely secure.

10. Your Rights

Under GDPR, individuals may have rights to:

  • access their personal data

  • correct inaccurate information

  • request deletion

  • restrict processing

  • object to processing

  • request data portability

  • withdraw consent where applicable

Requests may be sent to privacy@thepayrollboard.com.

11. Cookies

We may use cookies and similar technologies for:

  • website functionality

  • analytics

  • security

  • performance monitoring

Users may control cookie preferences through browser settings.

12. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices or content.

13. Changes to This Policy

We may update this policy from time to time to reflect changes in our practices, legal requirements, or business operations. When we make material changes, we will provide notice by posting the revised policy with an updated effective date. Non-material changes may be made without prior notice.

Your continued use of our services after the effective date of any revised policy constitutes acceptance of the changes. If you do not agree with the revised policy, stop using our services and notify us in accordance with the contact procedures set out in this policy.